The European Society of Contact Dermatitis (“ESCD”) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, https://escd.org. (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of Our Site and you will be required to read and accept this Privacy Policy when signing up for an Account. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
In this Policy the following terms shall have the following meanings:
| “Account” | means an account required to access and/or use certain areas and features of Our Site; |
| “Cookie” | means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14, below; and |
| “Cookie Law” | means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
Our Site is owned and operated by The European Society of Contact Dermatitis (“ESCD”)
Registered address: Thibautstr, 69115, Heidelberg, Germany
Registry Court: County Court Mannheim, VR 333405
Email: secretary@escd.org
Fax: +46-500-432008 attention to Mihály Matura secretary of the ESCD
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 15.
Depending upon your use of Our Site, we may collect and hold some or all of the personal data set out in the table below, using the methods also set out in the table. Please also see Part 14 for more information about our use of Cookies and similar technologies. We do not collect any ‘special category’ or ‘sensitive’ personal data or personal data relating to children or data relating to criminal convictions and/or offences.
| Data Collected | How We Collect the Data |
| Identity Information including, name and title | Via the online membership application form |
| Contact information including address, email address, telephone number. | Via the online membership application form |
| Business/Institution information including business/Institution name and department | Via the online membership application form |
| Payment information including card details | Via the membership application payment page. This is processed and stored securely in Stripe, not on our website |
| Profile information including login details and purchase history (transactions) and membership type history | Via the online membership application form and via the content management system and third-party membership plugins |
| Technical information including IP address, browser type and operating system | Via Google Analytics |
Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data and our lawful bases for doing so:
| What We Do | What Data We Use | Our Lawful Basis |
| Registering you on Our Site. | Identity Information including, name and title. Contact information including address, email address, telephone number. Business/Institution information including business/Institution name and department Payment information including card details | Consent of the data subject and processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract |
| Providing and managing your Account. | Profile information including login details | Consent of the data subject |
| Providing and managing your access to Our Site. | Profile information including login details | Consent of the data subject |
| Administering Our Site. | Identity Information including, name and title. Contact information including address, email address, telephone number. Business/Institution information including business/Institution name and department. | Consent of the data subject |
| Administering Our business. | Identity Information including, name and title. Contact information including address, email address, telephone number. Business/Institution information including business/Institution name and department | Consent of the data subject |
| Supplying our services to you. | Identity Information including, name and title. Profile information including login details | Consent of the data subject and processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract |
| Managing payments for our products and services | Identity Information including, name and title. Contact information including address, email address, telephone number. Business/Institution information including business/Institution name and department Payment information including card details | Consent of the data subject |
| Communicating with you. | Contact information including address, email address, telephone number. | Consent of the data subject |
| Supplying you with information by email that you have opted-in-to (you may opt-out at any time by clicking unsubscribe in the email) | Identity Information including, name and title. Contact information including email address | Consent of the data subject |
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and post with information, news, and offers on our products or services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.] We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.
Third Parties (including Stripe) whose content may or may not appear on Our Site may use third-party Cookies, as detailed below in Part 14. Please refer to Part 14 for more information on controlling cookies. Please note that we do not control the activities of such third parties, nor the data that they collect and use themselves, and we advise you to check the privacy policies of any such third parties.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
| Type of Data | How Long We Keep It |
| Identity Information including, name and title | Two years after expiry of membership |
| Contact information including address, email address, telephone number. | Two years after expiry of membership |
| Business/Institution information including business/Institution name and department | Two years after expiry of membership |
| Payment information including card details | Two years after expiry of membership. |
| Profile information including login details and purchase history (transactions) and membership type history | Two years after expiry of membership |
| Technical information including IP address, browser type and operating system | Two years after expiry of membership |
We will store or transfer some of your personal data within the UK. This means that it will be fully protected under the Data Protection Legislation and we will store or transfer some of your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the Data Protection Legislation, GDPR, and/or to equivalent standards by law and we may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:
We will only transfer your personal data to third countries whose levels of data protection are deemed ‘adequate’ by the European Commission. More information is available from the European Commission.
Where we transfer your data to a third party based in the US, the data may be protected if they are part of the EU-US Privacy Shield. This requires that third party to provide data protection to standards similar to those in Europe. More information is available from the European Commission.
Please contact us using the details below in Part 15 for further information about the particular data protection mechanism used by us when transferring your personal data to a third country.
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
We may sometimes contract with the following third parties to supply certain services.
| Recipient | Activity Carried Out | Sector | Location |
| Wiley (data processor) | Print subscribers details are added to the subscriber database for copies of the Contact Dermatitis journal to be posted | Publishing | Wiley 9600 Garsington Road Oxford OX4 2DQ United KingdomT: +44 (0) 1865 476 337 |
| Mailchimp (data processor) | All member’s name and email address are added to our mailing list | Email marking service | The Rocket Science Group, LLC 675 Ponce de Leon Ave NE Suite 5000 Atlanta, GA 30308 USA |
| Stripe (data processor) | All members name, email and payment card details are stored with Stripe to take member payments | Payment processing | Stripe 510 Townsend Street San Francisco, CA 94103, USA Attention: Stripe Legal |
If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
You may access certain areas of Our Site without providing any personal data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
You may restrict our use of Cookies via the Cookie Control icon in the bottom right of the screen.
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within three weeks and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
By using Our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. Third-party Cookies are used on Our Site for checking active membership to unlock the Contact Dermatitis journal. For more details, please refer to the table below. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them.
All Cookies used by and on Our Site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a popup prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended.
Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
The following first-party Cookies may be placed on your computer or device:
| Name of Cookie | Purpose | Strictly Necessary |
| wordpress_ | WordPress cookie for a logged in user. | Yes |
| wordpress_logged_in_ | indicates when you’re logged in, and who you are, for most interface use | Yes |
| wordpress_test_ | This is a test cookie and does not contain any user identifiable information | Yes |
| wordpress_test_cookie | This is a test cookie and does not contain any user identifiable information | Yes |
| wp-settings-time- [user_id] | WordPress cookie to customize the view of the admin interface and possibly the main site interface | Yes |
| PHPSESSID | Identify user unique session on the website | Yes |
| wordpress_sec_[hash] | This cookie is used to store your authentication details. Its use is limited to the admin console area, /wp-admin/ | Yes |
| bp-activity-oldestpage | On the activity page, rather than the list of activity being paginated, it has a “load more” button. This cookie remembers what page of activity the “load more” is on. | Yes |
and the following third-party Cookies may be placed on your computer or device:
| Name of Cookie | Provider | Purpose |
| __stripe_mid, __stripe_orig_props, __stripe_sid, cid, country, __stripe-js-v3-features__ | Stripe | Stripe is used to process credit card payments. Stripe uses a cookie to remember who you are and to enable ESCD to process payments without storing any credit card information on its own servers. |
Our Site uses analytics services provided by Google Analytics. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how Our Site is used. This, in turn, enables us to improve Our Site and the services offered through it.
The analytics service(s) used by Our Site use(s) Cookies to gather the required information. You do not have to allow us to use these Cookies, however, whilst our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable us to continually improve Our Site, making it a better and more useful experience for you.
The analytics service(s) used by Our Site use(s) the following Cookies:
| Name of Cookie | First / Third Party | Provider | Purpose |
| __utma | Third | Google Analytics | Keeps track of the number of times a visitor has been to the site pertaining to the cookie, when their first visit was, and when their last visit occurred. Google Analytics uses the information from this cookie to calculate things like Days and Visits to purchase. |
| __utmb | Third | Google Analytics | Takes a timestamp of the exact moment in time when a visitor enters a site. |
| __utmc | Third | Google Analytics | Takes a timestamp of the exact moment in time when a visitor leaves a site. |
| __utmz | Third | Google Analytics | Keeps track of where the visitor came from, what search engine you used, what link you clicked on, what keyword you used, and where they were in the world when you accessed a website. This cookie is how Google Analytics knows to whom and to what source/medium/keyword to assign the credit for a Goal Conversion or an Ecommerce Transaction. |
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however, you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Email address: secretary@escd.org
Postal Address: Voβstraβe 2, 69115 Heidelberg. Germany
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 1 March 2019.
Dr Mihály (“Misi”) Matura
secretary@escd.org
